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OFFICE SERVICES CLERK - Float Team


OFFICE SERVICES CLERK - Float team

A highly respected law firm in the city of Calgary requires a full ...
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OFFICE SERVICES CLERK - Float team

A highly respected law firm in the city of Calgary requires a full time Office Services Clerk - Float to be part of their team.


Responsibilities

  • Receives sorts and delivers mail and courier packages on an hourly basis to all individuals
  • Receives and processes faxes
    - Responds and completes all email requests that are received in a timely manner
  • Provides back up in the preparation of boardrooms for meetings, including setting up requested equipment and catering
  • Ensures adequate supplies in all copy/supply rooms
  • Operates a multi-line telephone in order to relay incoming, outgoing and intra-system calls. Directs telephone calls to appropriate lawyers and staff.
  • Orders office supplies as needed and ensures invoices are correct. Transports office supplies to requested users. Provides necessary supplies to boardrooms
  • Coordinates bank deposits, certified cheques, and certified mail, with courier
  • Perform all document duplication and assembly. Including scanning, printing, photocopying, hole punch and binding according to direction
  • Obtains missing information if need be
  • Keeps an inventory of all reprographic supplies and replenishes reprographic area when required. Cleans and maintains the area after jobs are complete.
  • Enters supplies used into copytrack in a timely manner so that client billing is accurate
  • Maintains all firm photocopier and equipment in good working condition and ensures orderliness of reprographic room area
  • Replaces colleagues on occasion (peak periods, vacation, etc.)
  • Other duties as assigned
  • Qualifications
  • Post-secondary education or similar work experience
  • One to three years of related experience preferably in a professional services environment.
  • Possess and demonstrate working technical knowledge, skills and expertise appropriate to the role
  • General computer knowledge (Microsoft Outlook, Internet
  • Frequent heavy lifting (approx. 50 lbs) and bending required
  • Ability to work effectively in a team environment as well as independently

    Qualified applicants are asked to please forward their resume in WORD format to: careers@urbanrecruitment.ca.
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